Scheduling meetings in Outlook for Windows


Scheduling meetings through the Outlook for Windows.


  • Students
  • Faculty
  • Staff


  • Outlook Desktop
  • Windows


Outlook allows for several options to be customized when creating a new meeting.

  1. On the Home tab, click the Caret, then click Meeting.

  2. Do one of the following in the Meeting tab: 
    • In the Required or Optional box, type the names of the people you want to invite to the meeting.
    • Click the Required or Optional button.
    • Type the person's name and then click Go.
    • Select the person's name, click Required.
    • Repeat steps 2 -3 until you have selected all the people you want to invite to the meeting and then click OK.
  3. In the Title box, type a description of the meeting.
  4. In the Location box, type the name of the room you want to schedule or click the Rooms Finder button and search for the location (optional).
  5. Select the start and end dates and times for the meeting.

    Note: If the event lasts all day, check the All day event box. 
  6. Click the Scheduling Assistant tab to view a free/busy grid showing the availability of attendees to help you find the best time for your meeting.

  7. On the Scheduling Assistant tab, click Make Recurring , select the recurrence pattern you want and then click OK. (Optional)

  8. On the Meeting tab, click the three dots, then click Private  to hide appointment details from anyone you’ve shared the calendar with. (Optional)

  9. Click Send.


Article ID: 893
Wed 11/2/22 5:43 PM
Mon 2/26/24 4:02 PM

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