Scheduling meetings in Outlook for Windows

 Objective

Scheduling meetings through the Outlook for Windows.

 Audience

• Students
• Faculty
• Staff

 Environment  

• Outlook Desktop
• Windows

 Procedure

Outlook allows for several options to be customized when creating a new meeting.

1. On the Home tab, click the Caret, then click Event.
   
    
2. Do one of the following in the Event tab: 
   • In the Invite Attendees(Required or Optional) box, type the names of the people you want to invite to the meeting.
     OR:
   • Click the Optional button.
   • Type the people who need to be "Required Attendees" in the Required box
   • Type the people who need to be "Optional Attendees" in the Optional box
3. In the Title box, type a brief description of the meeting.
4. For a more in depth description and to add more files use the text box in the window.

1. In the Add a Room or Location box, type the name of the room you want to schedule or click the Browse all Rooms button that appears when you click into the bar and search for the location (optional).
2. Select the start and end dates and times for the meeting.
   
   Note: If the event lasts all day, check the All day event box. 
    
3. Click the Scheduling Assistant tab to view a free/busy grid showing the availability of attendees to help you find the best time for your meeting.
   
    
4. On the Event tab, click Make Recurring , select the recurrence pattern you want and then click OK. (Optional)
   
    
5. On the Event tab, click the Private button to hide appointment details from anyone you’ve shared the calendar with. (Optional)
   
    
6. Click Save.