Outlook Web App: Responding to meeting invitations

  Objective

Accept, decline, or mark meeting requests as tentative.

 Audience

  • Faculty
  • Staff

 Procedure

Accepting meeting requests

  1. Open the meeting request.
     
  2. Click the ACCEPT button. 



    Note: If you have a conflict or an adjacent meeting, you'll see a banner in the heading of the meeting request. Click the
    banner to view the details of the conflicting or adjacent meeting.
     
  3. Click send this response now.

    Note: If you choose don't send the response, the originator of the meeting won't have any indication that you are planning on attending the meeting.

Marking meeting requests as tentative

  1. Open the meeting request.
     
  2. Click the TENTATIVE button.



    Note: The meeting is also added to your calendar. But other people looking at your schedule can see you have only a tentative engagement at that time. If you have a conflict or an adjacent meeting, you'll see a banner in the heading of the meeting request. Click the banner to view the details of the conflicting or adjacent meeting.
     
  3. Click send this response now

    Note: If you choose don't send the response, the originator of the meeting won't have any indication that you are tentatively planning on attending the meeting. 

Declining meeting requests

  1. Open the meeting request.
     
  2. Click the DECLINE.


     
  3. Click send this response now

    Note: If you choose don't send the response, the originator of the meeting won't have any indication that you aren't planning on attending the meeting.

Replying to a meeting invitation

  1. Open the meeting invitation. 
     
  2. Do one of the following:
     
    • To send a message only to the meeting organizer, click REPLY.
    • To send a message to everyone who was invited, click REPLY ALL.
       
  3. In the message body, type your reply and then click SEND.
     

Forwarding a meeting invitation

  1. Open the meeting request and then click FORWARD.
     
  2. On the To line, type the email address of the recipient.
     
  3. Click SEND.

 Notes

Details

Article ID: 252
Created
Thu 6/2/22 6:21 PM
Modified
Tue 8/30/22 8:19 AM