Outlook Web App: Scheduling events

 Objective

To schedule an event or meeting using the Outlook Web app, follow the instructions below. 

 Audience

• Students
• Faculty
• Staff
• Guests

 Environment  

• Outlook Webmail

 Procedure

1. Sign into webmail (webmail.ksu.edu) using your K-State eID and password.
    
2. Click on the Calendar icon on the left side of the screen.
   
   
    
3. Click on the day you would like to schedule an event.
   
   
    
4. Fill out the information.
   
   
    

Selecting a Room

1. If you know the exact room name you can enter it in the box.
   
   
    
2. If you do not know what room you want, click on More Options and a box will appear on the right side with a heading Room Finder. There you can filter rooms by Building, Capacity, Floor of the building, and any Features you might need in the room. Then select the room you would like.
   
   
    
3. If you would like to have the event online, you can choose the Add online meeting option and select a Skype meeting or Teams meeting
   
   
    

Inviting Attendees

1. In the Invite Attendees box, type the attendee's email address, name, or eID and select them in the drop down that appears.
   
   
    
2. Select the Beginning and Ending time by clicking on the arrow next to times and selecting the correct time.
   
   
    
3. If there is a conflict with the time selected, there will be an option to Open Scheduling Assistant. 
   
   
    
4. The Scheduling Assistant will have an hourly calendar that shows when the attendees are available and lets you select the best time. Once you have the time selected, click on Done in the upper left corner.
   
   
    
5. Review that the information is correct and click on Send in the upper left corner.
   
   
    

 Notes