Objective
The Meetings tab summarizes class information from the Basic Data tab while providing details about the:
- Facility ID (room used)
- Room Capacity and Pattern (the class days of the week and meeting times)
- Start/End Date of the class.
On this tab you can:
- View or update each class Section.
- Update or change the room used for a class.
- Update or change the days or times for class meetings.
- Update or change the instructor(s) for the class.
Note: The last week of the Regular Session is left open for most rooms so they can be scheduled appropriately for final exams.
Related Facility/Room links:
Audience
Environment
Procedure
Procedure - Adding or Updating the Meeting Pattern
- Follow the steps on Maintain Schedule of Classes - Basic Data tab.
- Click the Meetings tab.
- Click to First see the first section. Alternatively, use the arrow buttons to find the class section you need to update.
- In the Meeting Pattern area, enter the following information:
- Facility ID - room in which the class meets.
- Pat (pattern) - days the class meets. MWF, TU, or others.
- Mtg Start and Mtg End - times for the class to start and end. Default is 50 minutes.
- Start/End Date - calendar days for the class to start and end. Default is start and end dates for the term.
Notes:
- If the Pat is non-Standard, you can manually select the check boxes for the correct days.
- The Mtg End defaults to 50 minutes. If the class is longer, manually update the Mtg End to the correct time.
- The End Date defaults to the entire semester (16 weeks). Manually change the End Date to 7 days LESS than the term to free the room up for final exams. Otherwise, it is the last day of the class for Non-Standard classes.
| Field Name |
R/O |
Description |
| Facility ID |
R |
Abbreviation of the building and room number in which a class is to be given. Example: EH 125
|
| Capacity |
R |
This is the capacity of the Facility Id (classroom) selected. It will auto-populate based on the capacity in KSIS. This number does not include the instructor
Important: be sure that the Requested Room Capacity and Enrollment Capacity entered on the Enrollment Cntrl tab are LESS THAN OR EQUAL to this number
|
| Pat |
R |
The weekly meeting pattern of a given class. An example of a typical patterns is MWF (Monday, Wednesday, Friday). If the class meets during a non-standard meeting pattern, select the appropriate days individually.
Possible values are: M MW MWF MF
T TU TUS TS
W WF U US
F S (Sat) N (Sun)
|
| Mtg Start |
R |
Class Section meeting start time.
Example: 2:30 PM
|
| Mtg End |
R |
Class Section meeting end time.
Example: 3:20 PM
- Enter only if needed to override default Mtg End
- System defaults Mtg End once you enter Mtg Start
- Tuesday/Thursday meeting patterns default to 75 minutes
- Saturday meeting patterns default to 170 minutes
- All other meeting patterns default to standard 50 minutes
Important: Mtg Start and Mtg End times should adhere to the K-State Standard Class Times Policy.
If you do not find a pattern, or need to change the Mtg Start/End times, your class may fall outside the parameters of the policy. Check to be sure.
|
| M, T, W, T, F, S, S |
O |
KSIS populates the check boxes based on the entry in the “Pat” field. If the desired pattern does not exist, then check the desired Days in this location.
|
| Start/End Date |
R |
These values default from the Basic Data tab.
- Regular Session (1):
- Start Date = First day of term
- End Date = Last day of class for the term
Important: The End Date must be changed from the default date to one week less than the End Date on the Basic Data tab. (excludes exams)
- Non-Standard Session:
- Start Date = Date of actual First Class Meeting
- End Date = Date of the actual Last Class Meeting
For more information go to the Class Scheduler Calendar.
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| Topic ID |
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NOT USED
|
| Free Format Topic |
|
NOT USED
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| Print Topic on Transcript |
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NOT USED
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Procedure - Adding or Updating the Instructors for Meeting Pattern
- In the Instructors for Meeting Pattern, Assignment Tab, enter the following information:
- The KSIS ID of the employee to assign to the class. If necessary, click on the magnifying glass to search for the instructor by Last Name, First Name.
- The Instructor Role for the person column, select the desired role.
- Check the Print box if the employee should be listed in the class schedule.
- In the Access column, select the desired level of access - Approve or Grade.
- If more than one Instructor needs to be assigned to a class, click plus.
- If an Instructor needs to be removed from the class, click minus.
- Click Save to save any Instructor changes.
| Field Name |
R/O |
Description |
| ID |
R |
Enter a KSIS unique system identifier. An instructor, graduate assistant, teaching assistant, or staff member may be entered.
Example: 000123456
If the desired instructor is not displayed check the Instructor/Advisor Table to verify they are assigned to the correct Academic Org. For more information see Add Approved Courses to an Instructor.
Note: An Instructor can be changed at any time within a class at any time. This ability is not restricted by the Class Scheduler deadlines. After Class Scheduling closes for a term, use the "Schedule Class Meetings" page to change instructors.
Important: The accuracy of Instructor information is essential for grading and reporting purposes.
|
Instructor
Role |
R |
Possible values are:
- Prim Instr
- Sec Instr
- TA
- Staff
Important: Every class must have at least one instructor set to "Prim Instr".
|
| Print |
O |
Select for EACH instructor that needs to be displayed in the class schedule.
Example: 
|
| Access |
R |
Level of grading security access each instructor is granted.
- Approve – allowed to enter grades and approve grade roster for end of class grades
- Grade – allowed to enter grades only
Important: Every class must have at least one instructor set to "Approve"
Note: This item may be set to "Grade" for TAs or other employees who will enter grades in KSIS for a class. Some Departments have support staff members listed as Sec Instr with Grade or Approve access with the "Print" option UNCHECKED.
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| Contact |
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NOT USED
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| Room Characteristics |
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NOT USED
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