Maintain Schedule of Classes - Meetings tab

Class-schedule instructor Class-Meeting

Objective

The Meetings tab summarizes class information from the Basic Data tab while providing details about the:

Facility ID (room used)
Room Capacity and Pattern (the class days of the week and meeting times)
Start/End Date of the class.

On this tab you can:

View or update each class Section.
Update or change the room used for a class.
Update or change the days or times for class meetings.
Update or change the instructor(s) for the class.

Note: The last week of the Regular Session is left open for most rooms so they can be scheduled appropriately for final exams.

Related Facility/Room links:

Audience

Faculty
Staff

Environment

KSIS

Procedure

Procedure - Adding or Updating the Meeting Pattern

Follow the steps on Maintain Schedule of Classes - Basic Data tab.
Click the Meetings tab.
Click to First see the first section. Alternatively, use the arrow buttons to find the class section you need to update.
In the Meeting Pattern area, enter the following information:
- Facility ID - room in which the class meets.
- Pat (pattern) - days the class meets. MWF, TU, or others.
- Mtg Start and Mtg End - times for the class to start and end. Default is 50 minutes.
- Start/End Date - calendar days for the class to start and end. Default is start and end dates for the term.
  
  Notes:
  - If the Pat is non-Standard, you can manually select the check boxes for the correct days.
  - The Mtg End defaults to 50 minutes. If the class is longer, manually update the Mtg End to the correct time.
  - The End Date defaults to the entire semester (16 weeks). Manually change the End Date to 7 days LESS than the term to free the room up for final exams. Otherwise, it is the last day of the class for Non-Standard classes.

Picture of the Meeting Pattern area

Meeting Pattern Definitions (click to view)

Field Name	R/O	Description
Facility ID	R	Abbreviation of the building and room number in which a class is to be given. Example: EH 125
Capacity	R	This is the capacity of the Facility Id (classroom) selected. It will auto-populate based on the capacity in KSIS. This number does not include the instructor Important: be sure that the Requested Room Capacity and Enrollment Capacity entered on the Enrollment Cntrl tab are LESS THAN OR EQUAL to this number
Pat	R	The weekly meeting pattern of a given class. An example of a typical patterns is MWF (Monday, Wednesday, Friday). If the class meets during a non-standard meeting pattern, select the appropriate days individually. Possible values are: M MW MWF MF T TU TUS TS W WF U US F S (Sat) N (Sun)
Mtg Start	R	Class Section meeting start time. Example: 2:30 PM
Mtg End	R	Class Section meeting end time. Example: 3:20 PM Enter only if needed to override default Mtg End System defaults Mtg End once you enter Mtg Start Tuesday/Thursday meeting patterns default to 75 minutes Saturday meeting patterns default to 170 minutes All other meeting patterns default to standard 50 minutes Important: Mtg Start and Mtg End times should adhere to the K-State Standard Class Times Policy. If you do not find a pattern, or need to change the Mtg Start/End times, your class may fall outside the parameters of the policy. Check to be sure.
M, T, W, T, F, S, S	O	KSIS populates the check boxes based on the entry in the “Pat” field. If the desired pattern does not exist, then check the desired Days in this location.
Start/End Date	R	These values default from the Basic Data tab. Regular Session (1): Start Date = First day of term End Date = Last day of class for the term Important: The End Date must be changed from the default date to one week less than the End Date on the Basic Data tab. (excludes exams) Non-Standard Session: Start Date = Date of actual First Class Meeting End Date = Date of the actual Last Class Meeting For more information go to the Class Scheduler Calendar.
Topic ID		NOT USED
Free Format Topic		NOT USED
Print Topic on Transcript		NOT USED

Procedure - Adding or Updating the Instructors for Meeting Pattern

In the Instructors for Meeting Pattern, Assignment Tab, enter the following information:
- The KSIS ID of the employee to assign to the class. If necessary, click on the magnifying glass to search for the instructor by Last Name, First Name.
- The Instructor Role for the person column, select the desired role.
- Check the Print box if the employee should be listed in the class schedule.
- In the Access column, select the desired level of access - Approve or Grade.
- If more than one Instructor needs to be assigned to a class, click plus.
- If an Instructor needs to be removed from the class, click minus.
Click Save to save any Instructor changes.

Updating Instructional definitions (click to view)

Field Name	R/O	Description
ID	R	Enter a KSIS unique system identifier. An instructor, graduate assistant, teaching assistant, or staff member may be entered. Example: 000123456 If the desired instructor is not displayed check the Instructor/Advisor Table to verify they are assigned to the correct Academic Org. For more information see Add Approved Courses to an Instructor. Note: An Instructor can be changed at any time within a class at any time. This ability is not restricted by the Class Scheduler deadlines. After Class Scheduling closes for a term, use the "Schedule Class Meetings" page to change instructors. Important: The accuracy of Instructor information is essential for grading and reporting purposes.
Instructor Role	R	Possible values are: Prim Instr Sec Instr TA Staff Important: Every class must have at least one instructor set to "Prim Instr".
Print	O	Select for EACH instructor that needs to be displayed in the class schedule. Example:
Access	R	Level of grading security access each instructor is granted. Approve – allowed to enter grades and approve grade roster for end of class grades Grade – allowed to enter grades only Important: Every class must have at least one instructor set to "Approve" Note: This item may be set to "Grade" for TAs or other employees who will enter grades in KSIS for a class. Some Departments have support staff members listed as Sec Instr with Grade or Approve access with the "Print" option UNCHECKED.
Contact		NOT USED
Room Characteristics		NOT USED