Creating a signature in Outlook for Windows


Creating a signature in Microsoft Outlook will allow you to create, edit, and format multiple signature templates and choose one to attach to your email. You can also change settings to allow the signature to auto-populate for all emails including replies/forwards. 


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  • Outlook for Windows


  1. Click the New Email button in the upper-left corner. A new window will appear.

  2. Click Insert in the upper-left corner of the new window.
  3. Click the Signature button to view a dropdown menu. 

  4. Click Signatures... at the bottom of the dropdown menu. A new window will appear.
  5. Click the New button under the 'Select Signature to edit' box.

  6. In the pop-up box, enter a name for the signature, and click OK.

  7. Enter the information you want in the signature under the 'Edit signature' box on the left-hand side of the window.

    : If you want to have the signature auto populate for emails, you can change those settings under 'Choose default signature' on the right-hand side of the window. Select the dropdown menus then select the desired signature under New messages and Replies/forwards.

  8. Click the OK button in the bottom-right corner.
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Article ID: 720
Tue 7/26/22 3:36 PM
Mon 5/13/24 1:27 PM