Understanding Class Associations in KSIS

KSIS Class-associations Update

About

In KSIS, employees are able to view and update a class set up. They can view class components, class associations, instructors, and class size. This article provides background on how classes and their component information can be viewed using various functions in KSIS.

Audience

Staff

Details

Menu Path

To navigate to Update Sections of a Class or Adjust Class Associations, use one of the following path(s):

NavBar > Menu > Curriculum Management > Schedule of Classes > Update Sections of a Class
NavBar > Menu > Curriculum Management > Schedule of Classes > Adjust Class Associations

Basics (click to view)

Class Sections must each have a unique name in KSIS. When naming a class section use the following guidelines:

Enrollment/Graded Sections use alphabetic indicators.

EX: A, B, C.....

Non-Enrollment (non-graded) components start with a number followed by a suffix. The most common suffixes are:

B=Lab
L-Lecture
Q=Quiz
R=Recitation
T=Studio

Single-digit number classes begin with a 0 (zero). All components of a class must have separate Class Numbers in KSIS.

Examples: 01B, 02B, 02R, 03Q, 04R, etc...

Manhattan Global Campus sections begin with Z. (ZA, ZB, ZC, etc...)
Olathe campus sections begin with O. (OA, OB, OC, etc...)
Olathe Global Campus sections begin with P. (PA, PB, PC, etc...)
Salina campus sections begin with S. (SA, SB, SC, etc...)
Salina Global Campus sections begin with T. (TA, TB, TC, etc...)

Class Components can be various activities that are part of a class such as lab, lecture, quiz, recitation, etc... Definitions for components are found at Rules for Assigning the Section Values.

When using multiple components for a class, use the following guidelines:

One must be selected as the Enrollment/Primary component. This is the graded component.
All other class components are set as Non-Enrollment components.
The Class Schedule is set up at the Course level. If you do otherwise, you will need to Adjust Class Associations.

Class Type indicates which component of the class receives the grade.

Enrollment in Class Type indicates the Primary/Graded component.
Non-Enroll indicates an additional class component that does NOT receive a grade.

Associated Class is an additional class identifier that is used to link class sections that constitute a single course offering. Associated Classes must be unique for each Enrollment (graded) component.

When naming Associated Class components, use the following guidelines:

Use numeric values starting with 1. (1 is the default value)
Numeric starting values are unique per campus :
- MAN (Manhattan Campus) = 1
- MCE (Manhattan Global) = 91
- OLT (Olathe Campus) = 71
- OCE (Olathe Global) = 771
- SAL (Salina Campus) = 81
- SCE (Salina Global) = 881
The value of 9999 allows enrollment with any other Non-enrollment sections
- Used to allow a student to choose any section
- Cannot be applied to the Enrollment (graded) section of a course

Auto Enrollment automatically enrolls a student in all components associated with the Enrollment (graded) component in which they enrolled.

Enter the section(s) in which students should be automatically enrolled
The sections must have a different component type from the parent (Enrollment) section
Enrollment sections can only Auto enroll Non-enrollment sections

Common Types of Class Associations

Single Component (click to view)

Only one component is required for student enrollment
All components are named the same
The Associated Class is unique for each enrollment component

In the Update Sections of a Class tool, the Class Status tab displays section unique indicators, their component (lecture) and the Class Type, which is Enrollment (E) that receives the grade for the class.

Picture of Update Sections of a Class showing Section, Component and Class Type information

In the Adjust Class Associations tool, the Class Associations tab indicates the class counts as a single class and is worth 3 units.

Picture of Class Associations Screen showing units and course count

The Class Components tab displays only a Lecture component for this course.

Picture of Class Components tab with a single component displayed

One-to-One Components (click to view)

In a course with two components, It is easy to see how they tie together. Below are some guidelines for this type of course.

More than one component is required for each student enrollment
The Enrollment component receives the grade for all components
Additional Non-Enrollment component(s) match one-to-one with a specific Enrollment component
The Associated Class is unique for each Enrollment component
- Each has a matching Non-Enrollment component
The Enrollment component has Auto-Enrollment for the Non-Enrollment component
The Enrollment Capacity for the Enrollment component should equal that of the matching Non-Enrollment component

In the Update Sections of a Class tool, the Class Status tab Demonstrates a Lecture with a Laboratory component. Each lecture is tied to only one lab.

Class Status tab showing auto enroll for the lab and lecture

The Class Enrollment Limits tab indicates the Enrollment cap and Enrollment total for each class section.

Picture of Class Enrollment Limits tab showing how many are allowed in a class and how many are enrolled

In the Adjust Class Associations tool, the Class Components tab displays both the Lecture and the Laboratory components of the class as well as in which component the Final Exam occurs.

Picture of the Class components displayed

One-to-Many Components (click to view)

Some courses have more than one or two compnents. This sections demonstrates how one-to-many Components may be displayed in KSIS.

More than one component is required for each student enrollment (such as LEC and REC)
The Enrollment component receives the grade for all components
The student selects in which additional Non-Enrollment component to enroll
The Associated Class is unique for the Enrollment component
- The Non-Enrollment component uses the value of 9999 which indicates the student may select any one of the associated components
Auto-Enrollment is not used
Use the Class Enrollment Limits tab to compare the Enrollment Capacity (Enrl Cap) for the Enrollment component to the total of the Non-Enrollment section capacities

This Class Status tab demonstrates a Lecture with multiple possible Laboratory components in which a student can enroll. The 9999 for each Laboratory indicates the students can enroll in the Lecture and select any Laboratory.

Picture of One to Many demonstrated between Lecture and Lab

In Adjust Class Associations, the Class Components tab indicates both Laboratory and Lecture components are included in the class.

Pictures of Class Components for Biochem Class are displayed

Many-to-Many Components (click to view)

Some courses have multiple components that are necessary for completion of the entire course. The course below demonstrates how this might look.

More than one component is required for each student enrollment (such as LEC, LAB, and QZ)
There are multiple Enrollment components that receive the grade for all related components (in this example LEC is the Enrollment component)
A student may be auto-enrolled in a Non-Enrollment component (optional - in this example 01Q is auto-enrolled)
A student selects an additional Non-Enrollment component (in this example the student chooses any LAB with any LEC)
The Associated Class has a unique indicator (A, B, C...) while the Non-Enrollment section is indicated by 9999
Make sure to compare the total of the Enrollment section capacities on the Class Enrollment Limits tab to the Non-Enrollment section capacities

In Adjust Class Associations, the Class Component tab for CHM 210 demonstrates a class that includes Lecture, Laboratory, and Quiz components. The lecture component receives the grade as indicated in the Final Exam column.

Picture of a Class with three components

The Class Status tab below shows a single Quiz and multiple Laboratory components that are associated with three Lectures. The Quiz component is auto-enrolled with the Lecture, but any Laboratory can be selected by the student (9999).

Picture of a Single Quiz, Multiple labs and Lectures for CHM 210 displayed

Notes

Each course has its' own components and unique relationships. These relationships are determined when the course is created.

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