Differences between OneDrive for Business and OneDrive


The differences between OneDrive for Business and OneDrive.


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Microsoft offers two different services called OneDrive (OneDrive for Business and OneDrive) with similar top-level capabilities but important differences. 

  • OneDrive for Business - online storage intended for business purposes. Your OneDrive for Business is managed by your organization and lets you share and collaborate on work documents with co-workers. Site collection administrators in your organization control what you can do in the library.
  • OneDrive - free online personal storage that you get with either a Microsoft account or Outlook.com account. Use OneDrive to save documents, photos, and other files in the cloud, share them with friends, and even collaborate on content. You’re free to decide how you want to use it.

The following is a comparison chart of the two different services:

Feature OneDrive for Business (K-State OneDrive) OneDrive
Space Available 5TB 15 GB - 1TB
Can use K-State eID to authenticate Yes No
Should be used for course and/or work documents Yes No
Should be used to store personal files such as music, photos and personal related documents No Yes
Desktop Syncing for Windows Yes Yes
Desktop Syncing for Mac Yes Yes
Access from mobile devices Yes Yes
Versioning and history Yes Yes
Auditing, reporting and compliance Yes No


Article ID: 129
Thu 5/26/22 5:19 PM
Mon 4/15/24 3:25 PM