Delegating access to a calendar in Outlook for Windows

A delegate can see your calendar and, depending on the permissions given, can create and respond to meetings on your behalf.

 Objective

A delegate can see your calendar and, depending on the permissions given, can create and respond to meetings on your behalf.

 Audience

• Students
• Faculty
• Staff

 Environment  

Outlook for Windows 

 Procedure

A delegate can see your calendar and, depending on the permissions given, can create and respond to meetings on your behalf.

1. Open the calendar you want to share.
2. On the File tab, click Info, click Account Settings, and then click Delegate Access.
   
   
    
3. Click the Add... button. 
   
   
    
4. Type the name of the person you want to delegate access to and then click Go.
5. In the list of names, select a name, click the Add button and then click OK.
   
   

Note: Click the Advanced Find link to search by eID (Alias).

6. Select the person's name from the list, click the Add button and then click OK.
7. On the Calendar menu, select the level of delegation you want to give your delegate: 
    

Editor - Can make changes to your calendar, create meetings on your behalf, and accept and decline meeting requests on your behalf. You can decide whether or not your delegate receives meeting-related email sent to you.

Author - Can create meetings on your calendar, but cannot make any other changes. 

Reviewer - Can view your calendar, but cannot make any changes to it.

Note: If Editor is chosen, the Delegate receives copies of meeting-related messages sent to me option is checked by default.

8. Set the permissions you would like to give the delegate for Tasks, Inbox, Contacts, Notes, and Journal (optional). 
9. Click the Automatically send a message to delegate summarizing these permissions option if desired.
10. Click the Delegate can see my private items option if desired. 
11. Click OK.