Running Bulk Academic History Reports in the KSU Advisor Center

 Objective

Advisors using the KSU advisor center can run bulk academic history reports by following this guide:

Academic History Reports enables you to schedule advance preparation of reports for one or more advisees.  Reports are processed around 5am on the day they are scheduled. If you access Academic Reports without selecting advisees from the advisee list, you can only review existing queued reports or cancel queued jobs.

The reports are in PDF format and appear in a new window, additional tab or as a download depending on your browser.  You must have the pop-up blocker on your web browser disabled for KSIS in order to view Academic History Reports. Refer to How to disable web browser pop-up blockers for assistance.

 Audience

  • Advisors

 Environment  

  • KSIS

 Procedure

To schedule the running of one or more Academic History Reports

  1. Log in to KSIS with your K-State eID and password. 
  2. Select the KSU Advisor Center tile.
  3. The My Advisees list is displayed.

    Picture of All Advisees list in the KSU Advisor Center
     
  4. Select the desired students from the My Advisees list.
  5. Click the Academic History button in the bulk operations area at the top of the screen.

    Picture of the Bulk operations Academic History report highlighted
     
  6. The Academic History Reports screen displays the advisees selected from the My Advisee list.

    Picture of the Academic History Report Screen
     
  7. Update the Job Description field as appropriate.
  8. Adjust the Pickup Date as appropriate.  Reports will be processed around 5AM on the date selected.
  9. Finalize your list of advisees by deselecting or selecting advisees.
  10. Click Submit to queue the reports for processing.
  11. Previously queued reports are displayed in a grid at the bottom of the screen.

    Pictures of the Academic Reports queue
     
  12. The Status column indicates if the queued report is Ready to view.
  13. Click View Detail to see the list of advisees for that job.
    • If the report is queued, the list of advisees selected for that run is displayed.
    • If the report is ready, click View Report to view an advisee's Academic History Report.
    • The Academic History Report displays as a PDF pop-up, additional browser tab, or download depending on your browser's behavior.
    • When finished click Return to Academic History to go back to the academic history screen.
  14. Reports that are processed are also viewable from the students information screen.
  15. When finished select Return to Advisees to go back to the My Advisee list screen.

Note:

  • Cancel queued reports before they run if you determine you do not need them.
  • Queued reports are visible for 7 days.

 Notes

 

Details

Article ID: 846
Created
Tue 8/30/22 10:50 PM
Modified
Tue 11/29/22 4:23 PM

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The purpose of this article is to provide Advisors definitions for information found in the Advisee's Academics tab.
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