Sharing folders in Outlook on the web

 Objective

Learn to use the Outlook Web App to Share Folders.

 Audience

  • Students
  • Faculty
  • Staff
  • Guests

 Environment  

  • Outlook Web App

 Procedure

In order to share a folder, the folder hierarchy has to be made visible to those you are sharing it up to the folders level. The contents in these folders will not be visible, but the folders must be visible so the person you're sharing the sub-folder with can see it. For example, in order to share the Level 4 folder, Level 3, Level 2, Level 1, and your root folder (Folders) has to have at least Folder visible share permissions for the users you want to share the folder with. Right-click the folder you want to share. Click Permissions Click +. In the add permissions box, type the name of the user you want to share the folder with.

  1. Right-click the folder you want to share. 


     
  2. Click Permissions


     
  3. Click +.

  4. In the add permissions box, type the name of the user you want to share the folder with.
     
  5. Select their name, click add.


     
  6. On the Permission Level list, select the level of folder detail you want to share:
  • Owner - Create, read, modify, and delete all items and files, and create sub-folders. As the folder owner, you can change the permission levels others have for the folder. (Does not apply to delegates.)
  • None - You have no permission. You cant open the folder.
  • Contributor - Create items and files only. The contents of the folder do not appear. (Does not apply to delegates.)
  • Reviewer - Read items and files only.
  • Non-Editing Auther - Full read details. Create items. Delete own items. Folder visible.
  • Publishing Editor - Create, read, modify, and delete all items and files, and create sub-folders. (Does not apply to delegates.)
  • Editor - Create, read, modify, and delete all items and files.
  • Publishing Author - Create and read items and files, create sub-folders, and modify and delete items and files you create. (Does not apply to delegates.)
  • Author - Create and read items and files, and modify and delete items and files you create.
  • Custom - Perform activities defined by the folder owner. (Does not apply to delegates.) 

7. Click Ok.

Note: Repeat this process for each folder you want to make visible, as well as for the folder whose contents you want to share. 

Details

Article ID: 305
Created
Mon 6/6/22 6:54 PM
Modified
Thu 10/12/23 1:39 PM

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