How to create a Microsoft Team for communications with students, faculty, and staff

 Objective

This article provides step-by-step instructions for creating a Microsoft Teams team at K-State using either the desktop application or web browser. It explains how to select the appropriate team template, choose privacy settings, name the team, and complete the creation process, with guidance for both Teams grid and list views.

 Audience

  • Students
  • Faculty
  • Staff

 Environment  

Microsoft Teams

 

 Procedure

Create the team

Access Teams application by opening Microsoft Teams desktop application, or access it via a web browser at https://teams.ksu.edu  If necessary, sign in using K-State’s SSO.

Depending on how your teams are displayed the following steps are slightly different. Please follow the appropriate instructions. Grid/Tile view is immediately below. List view is down further.
 

Teams displayed in grid/tiles (default).
 

  1. On the left navigation rail, select Teams  

In Microsoft Teams, select the "Teams" icon from the left navigation pane. The icon is highlighted.

                   Note: You may need to click Teams a second time to view all your teams’ tiles in a grid.
 

  1. In the upper right corner of the teams’ grid, select the Join or create team button, and select the Create team option.

In Microsoft Teams, open the "Join or create team" menu and select "Create team." The "Create team" option is highlighted.
 

  1. In the Create team page, choose the template for your team.
    • Class – Teachers are owners of class teams and students participate as members. Each class team allows you to create assignments and quizzes, record student feedback, and give your students a private space for notes in Class Notebook. Is always Private.
    • Professional Learning Community– Educators work together on shared goals or professional development. Each PLC team allows you to organize materials, collaborate, and access a OneNote notebook populated with templates for common PLC tasks. Can be either Public or Private.
    • Staff – Staff leaders are owners of staff teams and add others as members. Each staff team allows you to communicate, share important documents, and set up a Staff Notebook to track common administrative goals. Can be Public or Private.
    • Other – Basic, stripped-down team. The minimum, but often the easiest. Can be Public or Private.
       
  2. Once you choose a team template, select the Use this template button.
     
  3. Select whether you want the team to be Public or Private.
    • Public – anyone in our organization can join this team without permission. It is not public to the world, just public to K-State.
    • Private – all members must be invited to the team.

On the "What kind of team will this be?" screen, select Private to create a team that requires permission to join.
 

  1. Enter a name for your team. Optionally, provide a description of the team.

Enter a name and an optional description for the new team, then select "Create."
 

  1. Finally, select the Create button.

Select Create to finish creating the team.

 

Teams are displayed in List view.

  1. Scroll down to the bottom of your list of teams and channels, and select the link See all your teams.

Select See all your teams to display the complete list of your teams.

Note:  You may need to expand the Teams and channels section.
 

  1. In the upper right corner of the page, select the Create team button.

Select "Create team" to begin creating a new Microsoft Teams team.
 

  1. In the Create team page, choose the template for your team.
    • Class – Teachers are owners of class teams and students participate as members. Each class team allows you to create assignments and quizzes, record student feedback, and give your students a private space for notes in Class Notebook. Is always Private.
    • Professional Learning Community– Educators work together on shared goals or professional development. Each PLC team allows you to organize materials, collaborate, and access a OneNote notebook populated with templates for common PLC tasks. Can be either Public or Private.
    • Staff – Staff leaders are owners of staff teams and add others as members. Each staff team allows you to communicate, share important documents, and set up a Staff Notebook to track common administrative goals. Can be Public or Private.
    • Other – Basic, stripped-down team. The minimum, but often the easiest. Can be Public or Private.
       
  2. Once you choose a team template, select the Use this template button.
     
  3. Select whether you want the team to be Public or Private.
    • Public – anyone in our organization can join this team without permission. It is not public to the world, just public to K-State.
    • Private – all members must be invited to the team.

On the "What kind of team will this be?" screen, select Private to create a team that requires permission to join.
 

  1. Enter a name for your team. Optionally, provide a description of the team.

Enter a name and an optional description for the new team, then select "Create."

  1. Finally, select the Create button.

Select Create to finish creating the team.

 Notes

  • Freshly created teams can take up to 24 hours for all resources to be created and attached to the team, such as the OneNote notebook.
  • Class teams are always private; owners are teachers; members are students.
  • Public is not public to the world; it is available to everyone in our organization.
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