Sharing calendars in Windows Outlook

 Objective

The Outlook Desktop Version allows you to send a sharing invitation to other users so they can view your calendar in their own calendar list.

 Audience

• Students
• Faculty
• Staff
• Guests

 Environment  

Outlook

 Procedure

1. On the Home tab click Share, and select the calendar you wish to share.

   

2. In the following window select the add button. 

   

3. Search for the user you wish to share your calendar via first and last name within the Search Field and click add.                

   Note:  You can add multiple users to share your calendar with

4. Once you have selected all of the users you wish to share with click Ok.  

5. From the next Calendar Properties screen select each of the user's permissions by selecting their name and choosing a Permission Level.

   

   • Can view when I'm busy: Users with this permission can only see which times you're available.

   • Can view titles and locations: Users with this permission will see your availability, the subject, and meeting location.

   • Can view all details: Users with this permission level will see all the details of your appointments.

   • Can edit: Users with this permission have full editing access to your calendar.

6. Can view when I'm busy: Users with this permission can only see which times you're available.

7. Once you have finished selecting user permissions select Apply and then Ok and the users you have shared with will receive an invitation in their email.

8. Once the recipient selects Accept, they will see your shared calendar in their calendar list.