DARS/uAchieve Exception: Sub-Requirement Exceptions using Exception Mode

This procedure walks you through the many things you can do with sub-requirements using Exception Mode in DARS/uAchieve self-service.

 Objective

This procedure walks you through the many things you can do with sub-requirements using Exception Mode in DARS/uAchieve self-service. The document will cover force approvals, edits, and the advanced exceptions icon.

IMPORTANT NOTE: You can only use this function if running HTML audits. It is not compatible with PDF audits.

IMPORTANT NOTE: Only the Office of the Registrar is authorized to engage with University requirements (Such as Undergraduate Degree Requirements, K-State Core, etc.). Violators will have their exception access removed.

 Audience

• Staff

 

 Environment  

• DARS/uAchieve self-service 

 

 Procedure

1. While viewing the student's audit (HTML format only), click the Enter Exception Mode button.
   
   
    
2. Requirement exceptions are identified by the gray icons. Select one to jump to that area.
   
    - Force Complete Sub-Requirement
   
    - Edit Requirement
   
    - Advanced Exception
    

Force Complete Sub-Requirement

1. Select the orange check mark. A right side menu will pop up. Fill in the applicable fields.
   
   Restrict to this Degree Program: If selected, it will apply this exception to the current degree program only. Occasionally, the same requirement could be used in multiple degree programs. Selecting this prevents the exception from influencing other audits for the student.
   
   Audit Note: Text here will display under the course title.
   
   Memo: Used for internal purposes and optional.​​​​​​
   
   Authorized By: Defaults to your user ID.
   
   Date: Defaults to current date. This date should resemble the date the exception was added (it does not influence if/when the exception takes effect).
   
   
   
   click Save & Run Audit.
    
2. The audit will re-generate with your newly applied exception. Check to ensure it applied.
   
   Note: There are occasionally cache delays. You may need to clear your cache or re-run the audit again to see changes.
   
   Before
   
   
   After
   

 

Edit Sub-Requirement

1. Select the orange pencil. A right side menu will pop up.
   
   
    
2. Modify the sub-requirement by adjusting any of the following values. Take note that the system tells you what was originally set so that you know how you positive or negative change influences the sub-requirement. At least one value must be adjusted to move forward.
   
   Required Hours: Use the - or + buttons to increase or decrease the number of credit hours needed to complete the requirement. You can also type in a positive or negative number.
   
   Required Course Count: Use the - or + buttons to increase or decrease the count of courses needed to complete the requirement. You can also type in a positive or negative number whole number.
   
   Required GPA: Use the - or + buttons to increase or decrease the GPA needed to complete the requirement. You can also type in a positive or negative number. 
   
   
   
   Click Next.
    
3. Next, review your alterations and fill in any remaining applicable fields. If you made a mistake, return to the previous page by clicking Back or the Requirement Modification tab.
   
   Restrict to this Degree Program: If selected, it will apply this exception to the current degree program only. Occasionally, the same requirement could be used in multiple degree programs. Selecting this prevents the exception from influencing other audits for the student.
   
   Restrict to this Requirement: This is set by default. If not selected, the effect impacts ALL requirements in the audit. It is NOT recommended you deselect this option.
   
   Audit Note: Text here will display under the course title.
   
   Memo: Used for internal purposes and optional.​​​​​​
   
   Authorized By: Defaults to your user ID.
   
   Date: Defaults to current date. This date should resemble the date the exception was added (it does not influence if/when the exception takes effect).
   
   
   
   Click Save & Run Audit.
    
4. The audit will re-generate with your newly applied exception. Check to ensure it applied.
   
   Note: There are occasionally cache delays. You may need to clear your cache or re-run the audit again to see changes.
   
   
    

Advanced Exception

1. Select the gray lightening bolt. You will be directed to the Exceptions tab on the Student Menu to enter an exception that is beyond the capabilities of Exception Mode. Use the following links to learn more about how to add these types of exceptions
   
   Condition Code (CC)
   Complete Requirement (CR)
   Course Substitution (CS)
   Delete Course (DC)
   Force Out (FO)
   K-State 8 (K8)
   Requirement Modification (RM)
    
2. After adding the advanced exception, re-run the audit to ensure the exception works.

 Notes

If you have questions or would like to report issues with an exception, please forward those to DARSassist@ksu.edu.