Sending encrypted email in Outlook

Email encryption encodes the content of email messages, including attachments, to protect potentially sensitive information from being read by anyone other than the intended recipients. Email can be encrypted for both K-State and external recipients.

 Objective

Email encryption encodes the content of email messages, including attachments, to protect potentially sensitive information from being read by anyone other than the intended recipients. Email can be encrypted for both K-State and external recipients.

 Audience

• Students
• Faculty
• Staff

 Environment  

• Outlook on the web
• Outlook on the desktop

 Procedure

Outlook on the web

You can encrypt email messages by using the encrypt button on the toolbar or by typing specific keywords in the subject line.

Encrypt an email using the Encrypt button

1. Sign in to Outlook on the web. 
2. Create your email message as usual.
3. Click the Options tab and then click the Encrypt button.
   
    
    
4.  Choose Encrypt or any of the other permission options.
   
   
   
   Note: You will then see the encryption message at the top of the email you are creating.
   
   

Encrypt an email using keywords

Put one of the following keywords at the beginning of the subject line, followed by a colon:

• PCI:
• PHI:
• confidential:
• secure:
• encrypt:

Outlook on the desktop

You can encrypt email messages by using the encrypt button on the toolbar or by typing specific keywords in the subject line.

Encrypt an email using the Encrypt button

1. Open Outlook on the desktop.
2. Create your email message as usual.
3. Click the Options tab and then click the Encrypt button.
   
   
   
   Note: You will then see the encryption message at the top of the email you are creating.
   
   

Encrypt an email using keywords

Put one of the following keywords at the beginning of the subject line, followed by a colon:

• PCI:
• PHI:
• confidential:
• secure:
• encrypt: