Searching email in Outlook on the web

How to search for specific email by sender, topic, date, etc. is a common need in email. Basic techniques and some advanced search terms are provided in this article.

 Objective

Searching for specific email by sender, topic, date, etc. Basic techniques and advanced search terms are provided in this article.

 Audience

• Students
• Faculty
• Staff

 Environment  

Outlook on the web

 Procedure

Basic search  

1. Sign in to the Outlook Web App.
2. In the Search box, type your search criteria (a phrase, name, or eID) and press Enter (or click the search button).
3. To search by specific folders, click in Search and click All Folders.
4. To tailor your search, select from these categories:
   
    
   • All -- (default) search all emails, files, teams, and people stored in the Inbox   
   • Mail -- search only for emails
   • Files -- search only for files
   • Teams -- search only for Teams
   • People -- search only for People
   • Has attachments -- search email that has attachments
   • Unread -- search only email you haven't read
   • To me -- search email that lists you in the To line
   • Mentions me -- search email that mentions me
   • Flagged -- search email on which you have clicked the Flag icon
   • High importance -- search email that has been labelled/flagged as High importance
5. As you type, the web app displays options based on previous searches. To tailor the search, select a suggestion and press Enter. 
6. The resulting list of emails is ordered by Date by default.

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Advanced search 

Use the filter within the search bar to obtain more precise results.

Choose from the following criteria to edit:

• Search in -- select which folder you  would like to search from
• From -- search by who the email is from
• To -- search by who the recipients of the email are
• Cc -- search by who's Cc'd in the email
• Subject -- search by what's in the subject line of the email
• Keywords -- search by keywords that appear in the email(both subject and body)
• Date from -- search between two dates that you know the email would've been in
• Read Status -- choose whether the email has been "Read", "Unread", or both
• Attachments --  search by if the email has an attachment