DARS/uAchieve Exception: Force Out (FO)

This procedure walks you through the steps to add a force out exception to a student audit.

 Objective

This procedure walks you through the steps to add a force out exception to a student audit. This exception is a last resort to removing courses out or into a requirement. Users should first attempt a requirement modification before attempting a force out.

 

 Audience

• Staff

 

 Environment  

• DARS/uAchieve self-service

 

 Procedure

1. From the student profile menu, select Exceptions.
   
   Note: Depending on the size of your screen, you may need to expand the student menu by clicking Student Menu.
   
   
    
2. Click Add Exception.
   
   
    
3. Select Force Out or the FO code.
   
   
    
4. Fill in the fields of the exception.
   
   Course Taken by Student: Enter the target course. The format is *****##### where * resembles the subject area and # resembles the catalog number. Note there are 10 characters so that you can type in non-equivalent courses such as ENGL-1:01.
   
   Substituted Course: If you are using the force out exception to force a course into a sub-requirement, put the pseudo course name in this field. Otherwise, it can remain blank.
   
   Year/Term: Use if there are multiple attempts of the same target course.
   
   Credit Hours: Not applicable in this type of exception.
   
   Add Code 1/2: Up to two condition codes can be added from the target course per exception, but not required.
   
   Remove Code 1/2: Up to two condition codes can be removed from the target course per exception, but not required.
   
   Message displayed on audit: Text here will display under the course title.
   
   Memo: Used for internal purposes and optional.
   
   Authorized by: Defaults to your user ID.
   
   Date: Defaults to current date. This date should resemble the date the exception was added (it does not influence if/when the exception takes effect).
   
   
   
   Click Save.
    
5. You will return to the exception menu.
   
   - Click the code (CC for example) to see a general overview of the exception (no editing options).
   - Click the edit icon to edit the exception.
   - Select the delete box and then click Delete (at least one must be checked before active) to remove the exception.
   
   
    
6. Re-run the audit to see the effects of your exception. Click the Audits drop down from the student menu. Select Request New.
   
   

 

 Notes

Each exception is uniquely setup in DARS/uAchieve. The pages will look similar, but that does not mean all the fields are applicable for that exception. If you have questions or would like to report issues with an exception, please forward those to DARSassist@ksu.edu.