About
Faculty, staff, and researchers create and consume data daily. Keeping that information safe is vital, which requires good data storage to safely back up the information and to distribute data quickly when required.
Audience
Details
K-State offers many data-storage options for storing and backing up your computer files. Each option has a unique combination of features so you can tailor your choices to your specific needs. These options are centrally supported and documented, and each is a secure mechanism for storing and retrieving your files.
- Home (Y:Drive) - Catfiles network drive
- Workarea (W: Drive) - Catfiles network drive
- Office 365 OneDrive for Business
- Office 365 Groups
K-State Canvas and Mediasite are additional file storage options and are best suited for files necessary for academic delivery such as course videos.
| |
Home (Y: Drive)
Retiring 2022
|
Workarea (W: Drive)
Retirement Date TBD
|
OneDrive |
Office 365 Groups |
| Best Suited for… |
Personal work-related files like grant proposals, annual reviews, research articles |
Storage, sharing, and collaboration on departmental files |
Personal work-related file storage, sharing, and collaboration on work-related files with K-State and others |
Storage, sharing, and collaboration on work-related files with K-State and others |
| Available for use by… |
K-State faculty and staff |
K-State faculty and staff within a department |
K-State community |
K-State community |
| Available on off-campus networks |
with VPN |
with VPN |
Yes |
Yes |
| HIPAA-compliant storage of sensitive or restricted K-State data |
No |
No |
Yes but note who you are sharing the data with. |
Yes but note who you are sharing the data with. |
| Controlled Unclassified Information (CUI) |
No |
No |
No |
No |
| Storage type |
Central File Storage |
Central File Storage |
Cloud and local |
Cloud |
| Storage quota |
5GB |
100GB |
5TB |
1TB |
| Cost |
Funded by IT |
Funded by IT |
Funded by IT |
Funded by IT |
| Ability to share/publish content to the public |
No |
No |
Yes |
Yes |
| Ability to restrict access to content by individual or group |
No |
Yes |
Yes |
Yes |
| Ability to embed content from this service into other sites |
No |
No |
Yes |
Yes |
| Ability to collaborative edit content |
No |
No |
Yes |
Yes |
| Ability to save and restore versions |
No |
No |
Yes |
Yes |
| Mobile-device friendly |
No |
No |
Yes - download the app |
Yes - download the app |
| User-friendly (WYSIWYG) |
No |
No |
Yes |
Yes |
| File access tracking/reporting tools |
No |
No |
No |
No |
| Learning curve/training needed for beginners |
Low |
Low |
Medium |
Medium |
| Service automatically available to K-State community (without applying for an account) |
Yes |
Yes |
Yes |
Yes |
| Robust online and/or Help Desk support available |
Yes |
Yes |
Yes |
Yes |
| Backup/file recovery and system monitoring |
Yes, 30 days |
Yes, 18 mo |
yes, 93 days |
Yes, 93 days |
Related Policies and Guidelines