File Storage Options

 About

Faculty, staff, and researchers create and consume data daily. Keeping that information safe is vital, which requires good data storage to safely back up the information and to distribute data quickly when required.

 Audience

  • Faculty
  • Staff

 Details  

K-State offers many data-storage options for storing and backing up your computer files. Each option has a unique combination of features so you can tailor your choices to your specific needs. These options are centrally supported and documented, and each is a secure mechanism for storing and retrieving your files.

  • Home (Y:Drive) - Catfiles network drive
  • Workarea (W: Drive) - Catfiles network drive
  • Office 365 OneDrive for Business
  • Office 365 Groups
  • CrashPlan

K-State Canvas and Mediasite are additional file storage options and are best suited for files necessary for academic delivery such as course videos.

 

Home (Y: Drive)

Retiring 2022

Workarea (W: Drive)

Retirement Date TBD

OneDrive Office 365 Groups CrashPlan
Best Suited for… Personal work-related files like grant proposals, annual reviews, research articles Storage, sharing, and collaboration on departmental files Personal work-related file storage, sharing, and collaboration on work-related files with K-State and others Storage, sharing, and collaboration on work-related files with K-State and others Securely backing up your files
Available for use by… K-State faculty and staff K-State faculty and staff within a department K-State community K-State community K-State faculty and staff
Available on off-campus networks with VPN with VPN Yes Yes Yes
HIPAA-compliant storage of sensitive or restricted K-State data No No Yes but note who you are sharing the data with. Yes but note who you are sharing the data with. Yes
Controlled Unclassified Information (CUI) No No No No No
Storage type Central File Storage Central File Storage Cloud and local Cloud Cloud
Storage quota 5GB 100GB 5TB 1TB No quota
Cost Funded by IT Funded by IT Funded by IT Funded by IT $72, covering the period from August 1 – July 31. Costs for purchases after September will be prorated.
Ability to share/publish content to the public No No Yes Yes No
Ability to restrict access to content by individual or group No Yes Yes Yes No
Ability to embed content from this service into other sites No No Yes Yes No
Ability to collaborative edit content No No Yes Yes No
Ability to save and restore versions No No Yes Yes Yes
Mobile-device friendly No No Yes - download the app Yes - download the app No
User-friendly (WYSIWYG) No No Yes Yes No
File access tracking/reporting tools No No No No Yes
Learning curve/training needed for beginners Low Low Medium Medium Low
Service automatically available to K-State community (without applying for an account) Yes Yes Yes Yes No (apply now)
Robust online and/or Help Desk support available Yes Yes Yes Yes Yes
Backup/file recovery and system monitoring Yes, 30 days Yes, 18 mo yes, 93 days Yes, 93 days Yes

 

Related Policies and Guidelines

 Notes

Details

Article ID: 216
Created
Wed 6/1/22 6:42 PM
Modified
Mon 9/26/22 2:26 PM